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January 15, 2019

NYC News: Announcements from Mayor's Office of Contract Services

ANNOUNCEMENTS FROM MAYOR’S OFFICE OF CONTRACT SERVICES

 

In an effort to strengthen the partnership between New York City and our human service nonprofit sector, we feature announcements and updates from the Mayor’s Office of Contract Services (MOCS).  MOCS is a service organization that oversees City-wide procurement and works with City agencies, vendors and community-based organizations to ensure that the contracting process is fair, efficient, transparent and cost-effective.

 

New Policy to Diminish Lags in Registration of FY20 Extensions and Renewals

The City has implemented a new policy, effective immediately, with the goal of diminishing lags in the registration of FY20 extensions and renewals. The policy streamlines, digitizes and standardizes the renewal process in an effort to realize more timely registration. Providers who have FY20 renewals or extensions can expect to receive a notification letter from their contracting agency that outlines the new policy and the required documentation. If you have not heard from your agency, please reach out now to your contract manager or to help@mocs.nyc.gov. Also, review this tips sheet that offers guidelines for providers that can support more timely extension and renewal contract registration.

New Standardized Audits Process: Call for Nonprofit Participants to Track Effectiveness

 

The standardized audit guide, which was developed in collaboration with providers, City agencies, and certified public accounting (CPA) firms, establishes a framework for a consistent audit process and timeline across human service City agencies. This new policy became effective in November 2018. MOCS is collecting data on the audit process to (1) determine the effectiveness of implementation, and (2) identify enhancements.  Would your organization be interested in being part of the tracking process? Tracking would involve recording on a one-page tracking tool the start and end dates of 20 specific tasks and providing comments about delays or other issues. Please contact MOCS at help@mocs.nyc.gov if you have questions about the new audit process or if you can participate in the tracking.  

 

Nonprofit Resiliency Committee: Policy Reform that Impacts your City Contracts

 

The Nonprofit Resiliency Committee (NRC) is charged with identifying, designing and launching solutions to support the health and human service sector in the areas of streamlining administrative processes, collaborative service and program design and building organizational infrastructure. Learn more about the NRC and stay apprised of policy changes that impact your health and human service City contracts by visiting www.nyc.gov/nrc. FY19 policy changes include automated budget modifications, digital subcontractor approval process, and a streamlined approach to audits that went into effect in November. Please reach out to MOCS at help@mocs.nyc.gov if you have any questions about these policies or their application.

 

City Council Discretionary Award Applications Now Open

 

City Council Discretionary FY20 award applications are due by February 19, 2019. Visit the City Council website to learn more about the discretionary funding process and to submit an application. Beginning in FY20, all providers will be required to prequalify with HHS Accelerator

 

HHS Accelerator Reports

 

In an effort to increase transparency, MOCS will report on Accelerator prequalification, procurement, and financials data. Please visit HHS Accelerator System Page to check out the latest reporting. Training opportunities and user materials, including guides and videos, can be found on the site as well.

 

Performance Evaluations Improvements

 

In response to provider feedback, enhanced performance evaluation functionalities have been implemented within PASSPort, the City’s online Procurement and Sourcing Solutions Portal, including:

 

  • Vendors will be notified via email when a dispute has been resolved by the agency.
  • Notifications will only be sent to the Vendor Administrators on the account to avoid confusion and missed messages. 
  • Performance evaluation notifications sent by agencies will now include a response date.

 

Please reach out to the MOCS Help Desk at help@mocs.nyc.gov if you have questions.

 

Charity Bureau E-Registration Mandatory in 2019

 

Organizations required to register with the NY State Charities Bureau may now register online at http://www.charitiesnys.com. E-registration is mandatory effective 2019. Advantages for registrants include:

  • Fewer required documents. Only a Certificate of Incorporation or other organizing document and Bylaws or other rules documents are necessary to complete the application.
  • Regular email updates on the application’s status. Preparers receive email notices when the form has been signed, if payment is due, if the application is incomplete, and when the organization’s registration is complete.
  • Application review and notice of status. Organizations receive notice of their application’s status—accepted or incomplete—within 5 business days or less of submission.
  • More convenient. Preparers can begin the registration process, save information entered, and return to complete the registration at a later time.

 

Users may contact Customer Service at Charities.Bureau@ag.ny.gov or call 212-416-8401 for assistance.

 

Sexual Harassment Training Laws and Support

 

On May 9, 2018, Mayor Bill de Blasio signed the Stop Sexual Harassment in NYC Act, a comprehensive legislative package aimed at addressing and preventing sexual harassment in the workplace, into law. Included in the package is an expansion of the City Human Rights Law in cases of gender-based harassment to increase the statute of limitations from one year to three years and expand protections to all employees, regardless of the size of their employer. Contact NYC Human Rights Commission for more information about the law and training support.

 

NYC Nonprofit Website

 

Check out the new streamlined NYC Nonprofit website that contains information about City funding opportunities, support for organizations with City contracts, and other resources that help nonprofit organizations throughout New York City.

 

 

 

 

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