The Soapbox and Toolbox for New York State's Nonprofits

Job Details

Business Development
Full Time
Livingston, NY
May 16, 2017

Program Coordinator-Livingston Arts

Program Coordinator – 35 hours/week


  • Maintain and update grants mailing and email list.
  • Continually do research to locate,outreach and connect to nonprofit organizations, artists groups and individual artists to ensure they are aware of the three grants tiers.
  • Split time in both counties at two office spaces.
  • Schedule and conduct grant seminars throughout Livingston and Monroe Counties.
  • Create and disseminate promotional materials for grants program and seminars utilizing a variety of different marketing outlets including print, social media, email blasts and posting fliers.
  • Maintain consistent communication with potential grantees throughout the grant cycle.
  • Review applications from a WordPress platform.
  • Develop a diverse group of grants panelists for each county who are responsible for selection of grantees.



  • Reach out to the entire membership for artwork
  • Update registration form.
  • Work with marketing to promote the member’s show, reminding members to register and letting the general public know the dates of the show.
  • Accept and organize registration forms.
  • Hang the show and prepare for the opening


  • Have consistent communication with the high school art teachers of Livingston County.
  • Update and send all art teachers proper forms for them to complete, including a form to nominate a student for an arts scholarship. Follow up with teachers who have not responded.
  • Bring student artwork to Livingston Arts and hang them throughout the two galleries.
  • Schedule and organize a reception to host students, teachers and their families to award students scholarships.


  • Notify all principals, superintendents, counselors and art teachers about the grant opportunity
  • Notify all art/music teachers via mail with pertinent information as well as marketing materials for them to disseminate to students.
  • Update and maintain high school art teachers, school superintendents, high school principals and counselors email list.
  • Update grant application and ensure it is published on the website in a timely
  • manner.
  • Organize a raffle to support the grant.

 Other Requirements:

  • Highly Organized and detail oriented
  • Must be able to multitask efficiently
  • Outstanding communicator
  • Must be willing to work nights and weekends
  • Works well independently and with others
  • Experience with Microsoft office, Wordpess, Mailchimp and social media platforms
  • Experience working in nonprofits a plus
  • Experience in grant writing a plus

If interested, please send a cover letter, resume and 3 (three) references to Betsy Harris, Executive Director at or to 4 Murray Hill Dr, Mt Morris NY 14510.





NYCON develops and promotes an effective and vibrant charitable nonprofit community throughout New York State.  We strengthen organizational capacity, act as an advocate and unifying voice, help to inform philanthropic giving, and conduct research and planning to demonstrate relevance and impact.