The Soapbox and Toolbox for New York State's Nonprofits

Job Details

Business Development
Full Time
Poughkeepsie, NY
3 Years
Bachelor's Degree
July 5, 2017

Development and Communications Associate-Community Foundations of the Hudson Valley


  • Maintain accurate and updated database of all constituents including donors, prospects,community professionals, vendors and more. Utilizing the database, the [Assistant] will alsopull various reports, lists, and mail merges.
  • Maintain confidentiality of Foundations affairs in communications, both written and oral, andassure such through appropriate filing and disposal of materials.
  • Accurately process donations received to ensure timely tracking, reporting, andacknowledgement.
  • Compose correspondence, manage and implement donation acknowledgment process. Fileacknowledgements and related information. Manage and track registration, donations andrelated deliverables for special events and corporate sponsorships.
  • Facilitate successful execution of special events; including purchase of supplies, managingtimelines, managing check-in process.


  • Amicably receive and assist visitors or callers to the Foundations; receive and processmail, phone, fax, and email correspondence; provide general information to the public orconstituents and refer requests for specific or technical information to staff asappropriate.
  • Create and send email and event correspondence using Constant Contact; maintaincontacts email lists.
  • Manage website content; including updating of text, uploading documents and images,and maintaining up-to-date lists of staff, trustees and advisory board members.
  • Manage social media platforms to increase awareness, engagement and conversion acrossplatforms (currently: Facebook, LinkedIn and Twitter), conforming to the Foundation’ssocial media policy.
  • Create and/or facilitate creation of content for the Foundations blog: The CFHV Guide.
  • Issue press releases and maintain/file media placements.


  • Record, distribute and maintain records of the Foundation Board of Trustees, including agendas, minutes and other information from meetings.
  • Assist the President and other staff as requested.
  • Assist with payables and check payments as needed; may include data entry.
  • Assist with the annual audit, to include pulling and refiling files.
  • Other duties and responsibilities as assigned.


  • Bachelor’s Degree and a minimum of three years of work experience with a nonprofit organization preferred. Experience in related field will be considered.
  • Proficiency with Microsoft Office, donor databases, Constant Contact or similar program, and general office systems.
  • Focused attention to detail and accuracy of work is imperative.
  • Excellent communication, interpersonal, analytical and managerial skills.
  • Excellent time-management and organizational skills; the ability to manage multiple deadlines and tasks efficiently and effectively.
  • A commitment to serve the community with demonstrated professionalism, courtesy, friendliness, consideration and confidentiality.
  • Flexible, cooperative and successful within a changing environment and audiences.
  • Good judgment and decision-making capabilities.
  • Evidence of dependability and effective work habits.


  • Must work as a collaborative and positive team member, willing to assist others as needed.
  • Must be available to work outside of regular work hours and days when required. This may include on-site and off-site work.
  • Possess a working automobile, valid driver’s license, and auto insurance.

Monday through Friday, 9:00 to 5:00 in Poughkeepsie

Please send cover letter and resume to: Sally J. Cross
Community Foundation
80 Washington Street, #201
Poughkeepsie, NY 12601

Position will remain open until filled. Both documents are required and applications will not be reviewed if either document is missing. No phone calls please.

Founded in 1969, Community Foundations of the Hudson Valley holds individual, family, business and nonprofit donor funds, stewards those funds and makes grants out of the earnings. We administer approximately 500 charitable funds and distribute $3 million annually in grants and scholarships to nonprofits and schools in the Hudson Valley and nationally
The Community Foundations of the Hudson Valley is one of more than 750 community foundations in the United States. Community foundations are tax-exempt, nonprofit, autonomous, publicly supported, non-sectarian philanthropic institutions with a long-term goal of building permanent, named component funds established by many donors for the broad-based charitable benefit of a defined geographic area.




NYCON develops and promotes an effective and vibrant charitable nonprofit community throughout New York State.  We strengthen organizational capacity, act as an advocate and unifying voice, help to inform philanthropic giving, and conduct research and planning to demonstrate relevance and impact.