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Job Details

1013171
Other
Full Time
Binghamton, NY
5 Years
Bachelor's Degree
October 13, 2017

Company Manager-Tri-Cities Opera

Reporting to the General & Artistic Director, the Company Manager is responsible for the day-to-day administrative operations of the organization, including bookkeeping, payables, payroll, cash flow, contract administration, guest artist arrangements, and the physical plant. Additionally, the Company Manager offers support to the General & Artistic Director as needed.

The Company Manager will be able to work independently with minimal supervision and as a team member in a fast-paced producing arts organization.  S/he will be results-oriented and able to multi-task.  S/he will have superior management, time-management, and financial skills and be capable of meeting deadlines.  The Company Manager will ensure attention to detail with high organizational and planning capabilities.  S/he will be willing to adapt to a changing environment and changing priorities as needed and have capacity to solve problems and engage in creative thinking to overcome challenges.

The Company Manager will have experience with QuickBooks and Customer Relationship Management databases (Choice preferred) as well as excellent knowledge of MS Word and Excel.

Bachelor’s degree in business, arts administration or public administration required. Master’s degree preferred. Five years of related experience needed, nonprofit experience desired.  Facilities management experience a plus.  Drivers license required.

Roles and Responsibilities

PRIMARY RESPONSIBILITIES:

  • Office Management: Primary contact for insurance acquisition, claims, and audits; secure liquor license for all functions that require a license at the Opera Center.  Full responsibility for office support; contracting and maintenance of office equipment and inventory of supplies; refill postage meter when needed; ensure that staff follows all financial procedures and fills out the proper paperwork; process all new employees; prepare and maintain various company forms; keep current and track the signed Employee Handbook; generate the annual wage notification; assist in answering the phone.  Oversee the company calendar (Google); maintenance of phone, security and computer systems; provide support to the General & Artistic Director as needed.
 
  • Payroll and Finance:  Oversee all financial aspects of the Company including accounts payable, accounts receivable, payroll, track and pay dues for AGMA, AFofM and IATSE.  Oversee all banking activities including deposits, weekly account reconciliation, weekly working balance.  Responsible for accounting in QuickBooks.  Assist external accountant for monthly, quarterly, YTE, and year-end financial statements.  Create P&L’s for all income/expense centers.  Assist General Director with cash flow projections.  Input all financial information into Opera America Data Collection and other CDP templates.  Prepare all financial information for the Annual Report.  Primary liaison with auditor; generate and/or locate all paperwork for auditors.  Distribute department budgets to appropriate personnel and work with them for compliance.  Attend the Finance Committee meetings (Monday at noon prior to the Board Meeting on the 3rd Thursday of each month).
 
  • Contract Administration:  Process and track to completion all contracts from the General & Artistic Director and Director of Production (AGMA, independent contractors, Resident Artists, AFofM). Coordinate travel and lodging arrangements for guest artists with the support of Board Representative.
 
  • Physical Plant: Full responsibility for the smooth running of the physical plant. Primary contact for rental of facility once the contract has been issued by the Director of Production, including staffing by TCO employee.  Oversee all custodial services.  Monitor parking lot use and hire attendants when necessary.  Oversee maintenance of the company vehicles.  Primary contact for Chair of Physical Plant Committee.

ADDITIONAL RESPONSIBILITIES:

  1. Liaise with all departments with the Company maintaining confidentiality at all times.
  2. Open the mail and distribute.
  3. Work with Patron Services Associate and/or Director of Community Engagement to ensure monthly reconciliation between the financial software and the database system.
  4. Analyze data and translate into action to support the company.
  5. Participate in meetings, conferences, and project team activities.
  6. Help plan for ample volunteer and staff support at all functions of the organization.
  7. Maintain and track vacation, sick & personal days per the Handbook for all employees.
  8. Maintain the Board Book.
  9. Obtain signed Board documents annually.
  10. Retrieve all necessary paperwork for payroll or independent contractors in timely manner.
  11. Track deposits for set/costume rentals to ensure they are returned in a timely manner.
  12. Prepare welcome packets for resident and guest artists with support from Board Members and/or Friends of TCO.

Compensation and Benefits

Salary is competitive and commensurate with experience.   Benefits include health insurance and dental coverage for full-time employees.

Equal Employment Opportunity

Tri-Cities Opera provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability in each aspect of the human resources function.

Applications and Inquiries

Send a letter of interest with salary history, resume, and a list of at least 3 references with full contact information.

Electronic submissions only will be accepted until the position is filled. 

Email:  ashbaker@tricitiesopera.org

 

 

 

NYCON develops and promotes an effective and vibrant charitable nonprofit community throughout New York State.  We strengthen organizational capacity, act as an advocate and unifying voice, help to inform philanthropic giving, and conduct research and planning to demonstrate relevance and impact.